Reflections

26

January

2018

Living in an eMail World

26th January 2018

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Welcome Back to Dalat

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Considering the amount of time e-mail is a part of our lives and work, it is amazing that most of us have taken very little time to learn how to be more effective with it.

In the last 20 years most jobs have changed dramatically because of technology and its advances. An example of this can be seen in the simple form of e-mail. On an average day I receive about 50-75 e-mails and spend a significant portion of each day interacting and leading through these short little electronic messages. On average, I would say that approximately 25-30% of my day is spent reading and writing e-mails.

Considering the amount of time e-mail is a part of our lives and work, it is amazing that most of us have taken very little time to learn how to be more effective with it. We make the assumption that since email is just the writing of a short note that there is not much to it and that doing it, well, is intuitive.

  1. Below is a list of tips taken from an article on how to be more effective with e-mail. The tips are quite simple and yet if followed can dramatically improve your emailability (made up word but let’s see if it catches on).
  2. Turn off automatic notification of incoming e-mail. E-mail is not a telephone and should not be interrupting and distracting you from the work (or life) in front of you.
  3. Establish specific times during the day when you can focus completely on checking and taking action on messages, and use that time to deal thoroughly on what’s come in. The remainder of the day should then be focused on other tasks.
  4. If you know you can’t respond to a message for several days, acknowledge receipt with a quick e-mail giving a sense of when you’ll get to it.
  5. Make messages you send easy to digest by writing a clear subject line and starting the body of the email with the key point.
  6. With very short e-mails, put the message in the subject line and end it with “eom” (end of message).
  7. Finally, send fewer e-mails. Each e-mail message generates on average two responses – which you then have to read and deal with.

Written by Karl Steinkamp

Karl Steinkamp is passionate about Dalat International School and training up young people. Karl was a student at Dalat and returned with a degree in education as a student teacher, high school principal, and now Head of School since 2006.
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Recent Reflection Articles

A Glass Half-Full

When we see the proverbial “glass” this weekend, let’s do our best to see it half full–not half empty.

May Be

During this quarter we will spend some time learning about optimism, what it is, what it means, and how to help our students have it.

Welcome Back to Dalat

Dalat wishes all our community a safe and prosperous 2022. Next week our regular Dalat Reflection articles will appear. Classes begin for all students on Wednesday, January 12. 

Wise Men Still Seek Him

Dalat wishes all our community a safe and prosperous Christmas and New Year. We look forward to connecting with you all again in 2022!